Renew atlanta roadway resurfacing - november 2017
Renew Atlanta Roadway Resurfacing
Released: November 2017
Download the Full Report here
Download the Highlights Page here
We undertook this audit to assess the roadway resurfacing projects performed for the Renew Atlanta Infrastructure Bond Program. We assessed both compliance with the terms of the contract, including the appropriateness of billings and supporting documentation for quantities billed, and the city’s management of the contract and the resurfacing projects. We selected this project based on factors including number of bids, amount spent, and geographic distribution of projects throughout the city.
Released: November 2017
Download the Full Report here
Download the Highlights Page here
We undertook this audit to assess the roadway resurfacing projects performed for the Renew Atlanta Infrastructure Bond Program. We assessed both compliance with the terms of the contract, including the appropriateness of billings and supporting documentation for quantities billed, and the city’s management of the contract and the resurfacing projects. We selected this project based on factors including number of bids, amount spent, and geographic distribution of projects throughout the city.
We found:
Our recommendations focus on ensuring the Project Control Board has current information on the money budgeted and spent, ensuring sufficient funds are encumbered to pay for authorized work and the maintenance of financial information, ensuring that payments to contractors are appropriate and allowable, and ensuring the integrity of information used in the Renew Atlanta roadway resurfacing program.
- Fifty-six out of eighty-four streets (2/3) lack required documentary approval of baseline budgets and schedules
- The Project Control Board has seen no closeout documentation for any completed resurfacing projects
- Five resurfaced streets never appeared on a purchase order and did not have funds encumbered in Oracle to pay for the work
- Insufficient funds were encumbered for an additional group of streets because of similarly named projects, one of which never appeared before the Project Control Board
- Three more streets had insufficient funds encumbered for increased scopes of work
- Line items totaling about $1 million out of about $3 million paid on 33 sampled streets lacked sufficient supporting documentation for the amounts billed—however there was improvement in documentation supporting line items billed once the full Renew Atlanta program management team was in place
- The city overpaid for traffic control and mobilization
- Renew Atlanta does not currently have a document management and information technology system in place for the implementation of controls and for internal communication
Our recommendations focus on ensuring the Project Control Board has current information on the money budgeted and spent, ensuring sufficient funds are encumbered to pay for authorized work and the maintenance of financial information, ensuring that payments to contractors are appropriate and allowable, and ensuring the integrity of information used in the Renew Atlanta roadway resurfacing program.