Office of Transportation Inventory Management - August 2014
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Office of Transportation Inventory Management
Released: August 2014 Download the Full Report here Download the Highlights Page here We undertook this audit because we found the Department of Public Works’ Office of Transportation posed the highest risk in our 2013 risk assessment. Also, the Mayor’s 311 Customer Service Tactical Advisory Team noted in its December 2012 assessment that the Office of Transportation had no real-time inventory tracking system. Additionally, there are inherit risks in managing inventory, such as potential theft and loss, shortages of critical items, and unnecessary purchases. |
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We found:
Our recommendations focus on improving the data and inventory management process through full use of the Hansen inventory module, repairs to improve physical security, and new written policies and procedures to ensure inventory counts are carried out and complete.
- Department recorded inventory is inaccurate, which leaves the office vulnerable to loss or theft
- Transportation does not conduct comprehensive inventory counts, and could not provide documentation of adjustments made to records following inventory counts
- Surplus inventory is neither tracked nor removed from recorded or physical inventory
- The office recently transitioned to a new inventory management module, and no staff was able to produce inventory reports at the beginning of the audit
- Transportation facilities have multiple physical security risks, such as downed fences and non-functional cameras
Our recommendations focus on improving the data and inventory management process through full use of the Hansen inventory module, repairs to improve physical security, and new written policies and procedures to ensure inventory counts are carried out and complete.