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Duplicate Payments - April 2012

Continuous Audit - Duplicate Payments

Released April 2012

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We prepared this memorandum to communicate the initial results of our analysis of potential duplicate payments and the Department of Finance’s actions to date to resolve identified problems.
We found:
  • 47 potential duplicate payments totaling $21,995 made over 16 months, from July 1, 2010, through October 14, 2011
  • the Department of Finance has resolved $13,599 (62%) of the duplicate payments we identified by voiding un-cashed checks and seeking refunds or credits from vendors
  • the Department of Finance determined that two of the payments totaling $65 were not duplicates
  • the duplicates we identified had slight differences in vendor name, such as a leading space, an extra space between words, and different spellings or uses of punctuation
  • multiple entries for the same vendor within the Oracle vendor table
  • one duplicate payment totaling $66.00 for the period October 14, 2011 through February 24, 2012.